Solution: Format the column in the spreadsheet as a "text" column rather than a number column, or use custom formatting for the column and enter the format type as “mm/dd/yyyy” so leading zeros are not dropped. For example, agencies enter "," but the spreadsheet displays "." Problem: When agencies enter a date into the spreadsheet, the spreadsheet changes the format.Solution: Format the column in the spreadsheet as a "text" column rather than a number column, or use custom formatting for the column and enter the format type as “00” so the leading zero is not dropped. For example, agencies enter "04" (i.e., licensed center-based care) as the type of child care, but the spreadsheet drops the "0" and displays only the "4." Problem: When agencies type a leading zero (“0”) in some entries, the spreadsheet application ignores the 0.Solution: Remove any additional characters from the file. For example, quotation marks may be inserted around text fields. Problem: When the spreadsheet application creates the tab-delimited text file, it adds delimiters to the file.Solution: Remove the header row from the spreadsheet before saving the spreadsheet as a tab-delimited text file. The CDMIS is unable to read the header row, so the file is rejected. Problem: Agencies include column headings at the top of the spreadsheet and enter data into the rows underneath.Frequently Asked Questionsįour common problems when using a spreadsheet are as follows: Log on credentials differ across the CDMIS Live website and the CDMIS Test website (i.e., users cannot access the CDMIS Live website using CDMIS Test website log on credentials and vice versa). Users with an active account on the CDMIS Live website may request access to the CDMIS Test website by contacting the CDMIS Office by phone at 91. Only files that are uploaded and have successfully passed on the CDMIS Live website meet the CDD-801A reporting requirement. Files submitted to the CDMIS Test website are not counted as CDD-801A submissions. Once a file successfully passes on the CDMIS Test website, agencies must upload the file to the CDMIS Live website. As files are processed on the CDMIS Test website at a quicker rate than on the CDMIS Live website, agencies are permitted timely access to management reports for expedited file review and correction. Unlike the CDMIS Live website, which processes files every 24 hours, the CDMIS Test website processes files every 1.5 to 2 hours.
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Additionally, the CDMIS Test website cannot be used for other functions (i.e., Input/Edit, Update Agency Information, etc.). The CDMIS Test website is not for use by agencies that submit the CDD-801A via the Input/Edit function. The CDMIS Test website is only for use by agencies that submit the CDD-801A via the Electronic File Transfer function. The CDMIS Test website is available for agencies to test files for error messages prior to submitting it to the CDMIS Live website. Note: Log on credentials are separate from the CDMIS Live site.Information regarding utilizing the electronic file transfer screen is located on the Using the Electronic File Transfer Screen. Once a report period is locked, agencies can no longer access data submitted for that report period to revise or copy forward.ĭetailed information regarding report deadline and lock dates is available at CDD-801 Report Schedule.ģ.4 CDD-801A Electronic File Transfer: Step-by-Step Instructions Information regarding viewing the the copy forward status screen.Īn agency is trying to access data for a locked report period. Copy Forward Status: Using the Copy Forward Status Screen.Information regarding copying families forward. Copy Families Forward: Using the Copy CDD-801A Families Screen.Information regarding adding to/editing the CDD-801A family screen. Add/Edit Families: Using the Add/Edit CDD-801A Family Screen.Information regarding viewing the CDD-801A family summary screen. View Families: Using the View CDD-801A Families Screen.Comprehensive descriptions of all data fields in the CDD-801A and the CDD-801B are provided in Appendix A: Data Definitions.ģ.3 CDD-801A Input/Edit: Step-by-Step Instructions The family, child, and provider information fields from the CDD-801A and CDD-801B Monthly Sample Report (CDD-801B) have their own definitions, guidelines, and frequently asked questions. The CDD-801A Monthly Child Care Population Report (CDD-801A) is the collection in which Early Learning and Care Division (ELCD)-contracted agencies that maintain a child care and development contract with the California Department of Education (CDE), ELCD report specific information on all children whose days of enrollment were claimed for fiscal reimbursement purposes under agencies’ child care and development contracts with the ELCD.
3.1 CDD-801A Monthly Child Care Population Report
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